Fishers Island School: Reopening COVID-19 Testing Protocol

August 27, 2020

Dear Fishers Island School Community,

I hope that all is well with you and your family. Fishers Island School has committed to frequent review and evaluation of our Reopening Plan to ensure our students, staff, and community’s safety. Based on feedback received, we are happy to announce that we will implement a​ strongly recommended, but optional, COVID Testing Protocol for Fishers Island School.​ In partnership with the Island Health Project, our testing protocol will establish an additional layer of protection for our school community.

We are going to institute the program which has ​succeeded to date​ on the Island since the onset of the pandemic, namely the​ “Enroll, Test, Check and Protect” program. The program consists of registering staff and students with the Island Health Project to establish a medical record in the Yale system, testing the school population for the Covid-19 virus on an ongoing basis, checking on a tri-weekly basis for symptom development within the school population, and finally contact tracing should any individual develop symptoms and/or test positive.

The Yale New Haven Health System has informed us that COVID-19 tests will be either covered by private insurance or the government. Both New York State* and Connecticut** have published statements indicating that COVID-19 tests will be covered by the government or insurance and individuals will not be charged.

To facilitate the protocol in an efficient and privacy-minded manner, we are asking that everyone complete the following steps prior to start of the 2020/21 school year:

If you are ​NOT​ a patient with the Yale New Haven Health System or unsure

  1. Complete the attached Patient Registration, Confidential Communication form, and MyChart Minor Proxy Authorization form (for children under 18) all attached as downloads below. Please complete forms in their entirety and send all forms to the Fishers Island School/Island Health Project nurse, Di Shillo, at ​Dianna.shillo@lmhosp.org or fax to 631-788-7968.
  2. The Island Health Project (IHP) will call you to confirm registration, order your Covid-19 test and direct you to schedule your test at the location most convenient for you (Fishers Island or a Yale New Haven drive through testing site (L+M, Westerly, etc)).
  3. Upon registration, a link will be sent via text message or email to sign up for MyChart. This is an online patient portal that will enable you to review your test results. It is important that all children over the age of 13 have their own MyChart account, as parents will have limited access due to Privacy Laws. If the student is creating their own account, please be sure to include the ​student’s​ cell phone number and email on the registration forms.
  4. Results will be available via MyChart (typically within 24 hours).
  5. Fill out the ​Fishers Island School COVID-19 Census (LINK) ​regardless if you have filled out the previous Fishers Island Census (Including parents, students, faculty and staff).
  1. Respond to tri-weekly symptom tracking emails which will be sent to all those who have completed the Fishers Island School Covid-19 census.
  2. Respond to contact tracers should the student or staff be contacted by the contact tracer team.

If you ​ARE​ a current patient with the Yale New Haven Health System

  1. Contact the Island Health Project at 631-788-7244 or email ​Dianna.shillo@lmhosp.org to verify demographics, insurance information, make any necessary changes, and confirm MyChart status (Please leave a message with contact information and we will get back to you asap.) Any needed forms are attached as downloads below.
  2. Once confirmed, Dr. Ingram’s office (the Island Health Project) will order and direct you to schedule your COVID-19 test at the location most convenient for you (Fishers Island or Yale New Haven drive through testing site (L+M, Westerly, etc)).
  3. Results will be available via MyChart (typically within 24 hours).
  4. Fill out the ​Fishers Island School COVID-19 Census (LINK)​ regardless if you have filled out the previous Fishers Island Census (including parents, students, faculty, and staff).
  5. Respond to tri-weekly symptom tracking emails which will be sent to all those who have completed the Fishers Island School Covid-19 census.
  6. Respond to contact tracers should the student or staff be contacted by the contact tracer team.

We have not determined the exact frequency between testing periods for our school. We will do so in consultation with Dr. Ingram based on evolving science and local, state, and federal metrics. Please know that the testing is strongly recommended and appreciated by the community.

Our testing protocol does not mean that we will loosen up any of the safety measures indicated through our Reopening Plan. We are relying on all families to continue to practice safe social distancing measures and maintain fidelity with the cohort structure.

The partnership of the Island Health Project has been instrumental in ensuring that our Reopening Plan goes above and beyond the safety requirements for New York Public Schools. Our ongoing collaboration will continue to establish and maintain a safe learning environment for our entire community.

We apologize for the late notice on this new testing plan but hope that with your participation we can keep our students, faculty, and community safe as we return to in-person classes on Tuesday, September 1, 2020. As COVID-19 continues to spread across the United States we must remain flexible and willing to adjust to new circumstances in order to protect both the FIS and the larger Fishers Island Community.

Please reach out with any questions.

Sincerely,

Christian Arsenault
Fishers Island School

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